The squadron relies on its parent sponsoring committee, the Guardians of 810 Society. The Guardians are comprised of a group of highly dedicated parents and guardians, who volunteer their time to fundraise and support cadet activities.
2023/24 Board of Directors
| Name | Position |
|---|---|
| Terry Sharp | Chair |
| Shehwana Aftab | Vice-Chair |
| Albert Qin | Treasurer |
| Kirstin Scobie | Secretary |
| Vacant | Fundraising |
| Vacant | Fundraising |
| Vacant | Fundraising |
| Vacant | Communications |
| Vacant | Volunteer Screening |
| Vacant | Events and Purchasing |
| Vacant | Director-at-Large |
| Abdoulaye Barry | Director-at-Large |
| Dulcie El-Hayek | Director-at-Large |
| Vacant | Director-at-Large |
| Yana Ilin | Past Chair |
To contact any member of the board, please CLICK HERE to email us and your email will be forwarded to the appropriate director.
Guardians of 810 Board of Directors - Roles and Responsibilities
Without a sponsoring committee, the 810 Air Squadron cannot exist. Therefore, it is integral that we have parents come forward to volunteer on the board for the Guardians of 810. Elections are held in May of each year at the Annual General Meeting. If you are willing to consider a role, please talk with a board-parent to let them know and plan to be present at the AGM in May.
You can learn more about the roles and responsibilities of each of the positions by reading below.
CHAIR
- Presides over all board meetings, and is a member of all committees of the Board
- Acts as liaison between the Provincial and Regional League
- Acts as liaison between Parents and Officers
- Acts as liaison between the League Representative and Parents
- Keeps Board of Directors informed about Provincial issues and matters of interest from information gained from regional meetings and networks
- Oversees big picture of organization and future planning
- Assists the Secretary in developing the agenda for each Board meeting and meetings of the Society when called
- Assists the Treasurer with preparation of draft budgets for Board and Society approval
- Oversees various Committees and Directors to ensure accountability and consistency with planning
- Assists the Commanding Officer in the planning of yearly activities
- Assists the Commanding Officer to ensure that the squadron has adequate staff
- Assists the Commanding Officer to ensure all optional activities are conducted
- Assists the Staff in awards, promotions, etc.
- Supports the staff with scholarship preparation and effective speaking preparation
- Supports the recruitment of new Board members to fill vacant positions
- Oversees the Volunteer Screening process and ensures that all screening is done in a timely manner
- Ensures that new board members are supported in learning about the Board, the organization and their roles
VICE-CHAIR
- Fulfills duties of President when necessary
- Assists the President in overseeing the Volunteer Screening process and ensures that all screening is done in a timely manner
- Supports the President with scholarship preparation and effective speaking preparation
- Other responsibilities as may be assigned
TREASURER
- Oversee the custody all of Guardians of 810 funds and securities
- Responsible to keep full and accurate accounts of all receipts and disbursements, and ensures proper record keeping.
- Provides regular written reports to board members
- Prepares financial reports for the Board, and the Society for approval
- Develops draft budgets for consideration of the Board and approval by the Society
- Ensures that all financial activities follow appropriate guidelines for managing finances and are consistent with policies that may be established by the Board
- Completes required gaming and government reports
SECRETARY
- Coordinates meetings
- Prepares meeting agendas with the Chair
- Takes meeting minutes
- Coordinates communication from the Board of Directors
- Sends out formal communications
- Supports administrative tasks of the Board
- Assists with implementing the annual recruitment campaigns as required
FUNDRAISING DIRECTOR (up to 3)
- Implement the approved Fundraising plan
- Coordinate fundraising events
- Volunteer recruitment and coordination for events
- Communicates events to parents to increase participation
- Tracks and reviews volunteer fundraising commitments, identifying to the Board when commitments are not being fulfilled.
- Seek out new and appropriate fundraising activities and present to the Board
COMMUNICATIONS DIRECTOR
- Ensure information is passed onto the Parents of Cadets, e-mail, newsletters, and updates
- Assists other members with communication needs (digital, print, etc.)
- Maintains website, social media, MailChimp email account
EVENTS AND PURCHASING DIRECTOR
- Assists in the Coordination of the ACR and Mess Dinner
- Plans other Events as directed by the Board of Directors
- Obtain quotes, purchase agreed upon gifts for Volunteers, Officers and guests
- Develop Print material
- Work in conjunction with the staff to purchase supplies
VOLUNTEER SCREENING DIRECTOR
- Be available to parents to discuss the volunteer screening process
- Distributes volunteer screening packages for volunteer completion
- Reviews all completed screening packages
- Submits Criminal Information Check forms to police services for completion
- Set-ups and interviews potential volunteers
- Completes all reference calls
BINGO DIRECTOR – Incorporated into Fundraising Director Position
- Coordinate each scheduled bingo
- Manage the SignUp Genius
- Ensure that there are sufficient volunteers for each event
- Ensure that all required paperwork is completed
- Liaise with the Castledowns Bingo staff to ensure all matters are attended to